1. The district may make records available upon oral request in so far as possible; however, at times it may request that a written request be filed if the information cannot be readily given. Click to access a Records Access Form.
2. The district shall respond to any request reasonably describing the record or records sought within five business days of receipt of the request.
3. A request shall reasonably describe the record or records sought. Whenever possible, a person requesting records should supply information regarding dates, file designations or other information that may help to describe the records sought.
4. If the district’s Records Access Officer does not provide or denies access to the records sought within five business days of receipt of a request, the district shall furnish a written acknowledgment of receipt of the request and a statement of the approximate date which the request will be granted or denied. If access to records is neither granted nor denied within ten business days after the date of acknowledgment of receipt of a request, the request may be construed as a denial of access that may be appealed.

E-Mail Requests

Requests for public information may now be made by email to the Records Access Officer.

To make an email request for public records, send an email to the Records Access Officer, Board Clerk Becky Torres (btorres@poughkeepsieschools.org) Copy and paste the text below into your email message, read all provisions, and delete and/or modify those that do not apply. The subject line of your email message should read “FOIL REQUEST”.

Dear Records Access Officer:

(1) Please email the following records if possible [include as much detail about the record as possible, such as relevant dates, names, descriptions, etc.]:

(2) Please advise me of the appropriate time during normal business hours for inspecting the following records prior to obtaining copies [include as much detail about the records as possible, including relevant dates, names, descriptions, etc.]:

(3) Please inform me of the cost of providing paper copies of the following records [include as much detail about the records as possible, including relevant dates, names, descriptions, etc.].

(4) If all the requested records cannot be emailed to me, please inform me by email of the portions that can be emailed and advise me of the cost for reproducing the remainder of the records requested ($0.25 per page or actual cost of reproduction).

(5) If the requested records cannot be emailed to me due to the volume of records identified in response to my request, please advise me of the actual cost of copying all records onto a CD, floppy disk or flash drive.

(6) If my request is too broad or does not reasonably describe the records, please contact me via email so that I may clarify my request, and when appropriate inform me of the manner in which records are filed, retrieved or generated.

If it is necessary to modify my request, and an email response is not preferred, please contact me at the following telephone number:

If for any reason any portion of my request is denied, please inform me of the reasons for the denial in writing and provide the name, address and email address of the person or body to whom an appeal should be directed.

Name:

Address [if records are to be mailed]:

Email address: